Presentation Aids – Everything You Need to Know in 2020

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For a couple of reasons, speeches or presentations, now are no longer delivered the same way as in the past. Certainly, still, they do employ the same layout or pattern but what has changed radically is the mode used by the speaker to get the point across. Unlike the conventional way of presenting, nowadays speakers are equipped with a multitude of presentation aids that help grab the attention of the huge audience.

Let’s get it straight by throwing light on what we intend to cover in this article.

This article will entertain quite a lot of things about presentation aids. We’ll draw your attention to what presentation aids are and what are their types. Also, we’ll plug you into how can we make a good visual aid and how can these presentation materials work effectively during a speech.

Fortunate you are, we’ve aggregated each and everything related to presentation aids concisely and precisely in the form of a complete guide.

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What Are Presentation Aids?

Presentation aids are the items or props other than the words of the speech that underpin the goal and objective of the speaker. In particular, presenters make use of either the visual aids – charts, graphs, slides, diagrams and the like, or the audible aids – voice recordings, music, audio speech, etc., to make their presentations interesting and attractive.

The question is why use them in presentations? If you have planned, organized, and well-rehearsed your speech, don’t you think a good speech with a fine delivery will be sufficient to standalone?

No presentation aid can indeed save the life of a poor speech but it’s important to be mindful of the fact that a good speech can be brought to life by making strategic use of presentation aids.

Presentation aids serve to grab the audience's focus
Six Important Functions Of Presentation Aids

Important Functions of Presentation Aids:

Quite a lot of studies have unveiled that presentation aids substantially function in:

  • Well-organizing the presentation
  • Catching the audience’s attention
  • Conveying the message with increased understanding
  • Holding and retaining presentation material into the minds of the attendees
  • Adding diversity to the speech
  • Enhancing a speaker’s credibility

Having said this, presenters well-versed with the use of presentation aids are generally thought to be fine presenters.

As presentation aids are more commonly called visual aids, so we’ll rather be focusing on the visuals.

Visual Aids in A Presentation

Whenever presenting, it’s not like you have to just stand and face your audience while talking. What’s more important is that you need to have something for the people to look at. Visual aids should be used in oral presentations to get the best impact. They should back your words up.

They are selected based on the context of your presentation. They serve to create a positive impact by clarifying, emphasizing, summarizing, and memorizing the main points of the speech. Not only this, but they also aid in reducing presentation time by the use of graphs, maps, or charts.

If you want to add a WOW! to your presentation, just work on making and using an engaging visual aid. Visuals, when used appropriately and effectively, can transform an ordinary presentation into an extraordinary one as well as a good speaker into a great one.

After getting acquainted with what visual aids are meant for, it’s high time we discuss their different types in detail.

What Are the Six Different Types of Presentation Aids?

Humans are visually driven so they respond more positively to what they visualize than what they just read over text.

Presentation aids could be either visual or audible.
Six Different Types Of Presentation Aids Used In A Speech

In this section, we’ll share with you the secret of how to ace your presentation by incorporating any of the six different types of presentation aids (particularly visual aids) and using them for becoming an interesting speaker.

1. Demonstrate with Real Objects:

What springs to your mind instantly when you think of presentation aids? Most probably, it would be PowerPoint slides jumping here and there in your heads. Undoubtedly, slides are the most common form of visual aids and they do hold significance in the eyes of the presenters. But remember, visual aids are not confined to slides.

One can use real objects to explain the point or even a couple of people from your audience can volunteer to give a demo on the concerned topic.

Moreover, if you wish to make your presentation outstanding, promote diversity and creativity in your speech by integrating some real actions.

2. Slides:

Microsoft PowerPoint is frequently used to create attractive and appealing slides. It’s one of the best media to convey your message to the audience as you can insert several visual items such as photographs, transitions, charts, graphs, videos, etc. into your slides.

Always use clear and simple background, be consistent with your font size and style, use numerical or bullet list wherever required, do not overfill your slides with text and images – all these points if considered will improve the focus of your audience.

3. Infographics (charts and graphs):

How would you take me if I open any of my excel sheets in front of you with lots of stats and digits in it and then leave it up to you to understand it? What would be your reaction if I bombard you with the statistical figures? How likely would you be to ingest those figures or remember them one minute later? Very less likely. Almost nothing will pass your head.

This is the reason why infographics are of supreme importance. Infographics are a visually compelling medium used to communicate intricate data into a simpler, comprehensible graphic form. Not only are they used to spellbind the target audience but they also serve to carve a huge part of your content into the audience’s memory.

Graphs and charts are visual means to enhance effectiveness
Infographics Make The Data Easy To Understand

4. Flow diagrams:

Whenever you are to explain a complex process, dissect it into pieces and make them digestible for the audience by making an easy sequential diagram that easily maps the flow of things out. This makes the process far easier to explain and understand for you as well as the attendees.

5. Brief videos:

Videos are most effective in short bursts. The video should complement your content. It shouldn’t just be used to fill the time. Appropriate use of brief video clips tremendously enhances the efficacy of the speech delivered. Let the video convey what it has to and the speaker should not speak in between. This will allow your audience to pay attention to what you are trying to show with this visual aid.

Additionally, audio clips also support the point under discussion. But audio clips may appear to divert the attention of the people out there as they might cause distortion making it hard to fathom. Therefore, video clips are preferred.

6. Handouts:

Some people usually just sit idle without noting anything down. This can be frustrating for the presenter exerting his energy for people who are not even attentive.

This is why giving them a handout of what you’re talking about is quite helpful. They can refer to the handout anytime. This will keep your audience from breaking interest and also aid in information retention.

By now, you might be confused about how to create an impactful visual aid. We, are here, to help you in this regard. Just stay tuned.

How to Make A Good Visual Aid?

Having known that visuals are impactful, why aren’t we then concentrating our energies on creating great visual aids?

Are you stumped for not knowing where to start from?

Here you go! We’ve pulled together some great tips on making a good visual aid.

Visual aids appeal the audience more.
Tips On Making A Good And Attractive Visual Aid

1. Plan your presentation first:

Firstly, plan and organize your presentation neatly. Then, figure out where you can use a visual aid to reinforce your words.

2. Use design tools and templates:

You can use numerous online designing tools such as Canva, Prezi, Microsoft PowerPoint, etc. to create visual aids of your choice and need.

Also, you can get free, high-resolution images from different resources such as Pixabay, Pexels, Picjumbo, and many more.

3. Use contrasting colors:

Keep in mind people are most attracted to the sense of colors used by the presenter. Choose appropriate contrasting colors for the images, charts, posters, etc.

4. Make your visual aids vivid:

Just don’t design such an image as a visual effect that is too small for people to see. It’s equivalent to speaking in such a low voice that people can’t hear. Use a font size that makes your text visible to the entire audience. Make sure your designed visual aid pops up with everything displayed clearly on it.

Considering all the above-mentioned points, you can easily create a good visual aid of our own.

Last but not least, we are now going to address your last question i.e. how can these presentation aids work at best in our speech.

Tips on How to Make Presentation Aids Work Best

Following these tips, you can make the best use of all these aids during a speech.

  • Keep them as simple as you can – Materials that aid in presentation, if complex, will distract your audience. Just be simple with them.
  • Make them lucid and visible to the audience – Anything you use should be of an appropriate size and color if you wish to leave a positive impact.
  • Incorporate them at the right time – Just don’t use speech aids to overwhelm your audience. They should support the point you are discussing.
  • Focus on your audience and not on your props – Don’t forget to maintain eye contact with your audience. You are there to present your point to the people, not to the materials that aid in presentation.
  • Practice – Be comfortable with the objects you have planned to use in your presentation. This can only be achieved by practice.

Presentation Aid FAQ’s

Q1. What are some Visual Aid Powerpoint Example?

Ans: Powerpoint is a good Presentation Aid which can be used to share important points with the audience on the screen during the presentation. Powerpoint Visual Aid examples are Quizzes, Main Points, Graphic Images, etc.

Q2. How can a presenter best use photographs as Presentation Aid?

A presenter can use photographs as Presentation aid by sharing the relevant images with the audience either in print or on-screen. Using vivid, attractive & high-quality photographs is a good approach towards using presentation aid.

Q3. Explain the Process of Creating a Visual Aid?

Creating a Visual Aid involves identifying the target audience & then designing the images or videos as a presentation aid. You can hire designers to perform the second task, but define your audience yourself as you will do it best.

Q4. When to use Presentation Aids?

Presentation aids can be used anytime to engage the audience during a presentation. Most presenters use them when they want to emphasize a point or to make the audience ponder on a question.

Q5. What is the Difference between Presentation Aids and Materials?

The primary difference between the presentation aids and materials is the intent. Presentation aids are used to emphasize or summarize a certain point while materials are given to the audience for further studying the subject discussed in the presentation.

FAQ – Frequently Asked Question on Presentation Aid

Why Do We Use Presentation Aids?

We use Presentation aids because they could serve to enhance your audience’s ability to understand the information you are communicating, improve your intended audience memory and retention of the communication, add the diversity and interest to your speech, and increase your credibility as an utterer.

Why Is It Important To Use Color When Preparing A Presentation?

When you prepare your presentation it is important to use colors in it. The color will be added to the visual appeal to your aid. Most participants of the spectators are used to colored media, white and black is deemed tedious. A manipulative aid is any speech aid which the speaker vigorously changes throughout the course of the presentation.

How Many Major Ideas Should Be On A Presentation Aid?

Every presentation aid must be concise and simple and should present three important ideas.

What Is Presentation Material?

One of the most important elements of any presentation is the material that you use to back up your field. They can indicate the distinction between a slide show that bombs and the presentation that will get you to the next stage. 

Conclusion:

When you are making a speech, you are doing a lot more than just speaking out loud in front of the audience. Words alone are not enough to grab the audience’s interest and attention. Presentation aids-either visual or audio, are of great value as they offer their service to the speaker for leaving an ever-lasting impression on the huge crowd. If you’re able to drive interest in your audience both visually and orally, you can mark your name in the list of the outstanding presenters.

I hope you liked our guide immensely. We’ll be glad if you let us know whether it was a help to you or not by sharing your valuable thoughts in the comments section below.

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